The benefits of cloud computing extend beyond reducing operational costs, minimizing maintenance cost and frequency, and saving money on hardware and software updates. Cloud computing can help companies increase knowledge worker productivity as well. Let’s take a look:
Reduces IT Issues
IT issues can waste a significant amount of employee time. However, cloud computing eliminates IT issues with the efficiency and smoothness of cloud applications. Systems and software don’t crash, and employees don’t have to waste time re-entering or re-analyzing data. The time saved on IT issues enables employees to complete more work than they previously could.
Reduced IT issues also make employees feel more in command of their work, boosting their morale and productivity.
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Eliminates Downtime Due to Security Issues
It is common for companies to face security issues. Ransomware attacks and hackers can often cause companies to shut down all their operations as they work on fixing these issues.
These shutdowns can lose a great deal of employee time and productivity. The company may also lose important data as a result of security breaches. Requiring employees to re-do their work can be demotivating for them too.
If a company faces security breaches often, its employees may become annoyed and demoralized. They may not want to work at a place where they are required to complete the same tasks repeatedly. Moreover, if employees are expected to complete all their responsibilities despite the time lost due to security breaches, they will begin to feel overburdened and burnt out.
Employee burnout can last anywhere from a few days to even a few months. In the end, the company can be left with demotivated employees who are ready to quit.
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Eases Collaboration between Employees
Cloud applications for team coordination, such as Microsoft Teams, Zoom, Webex, and Slack, can be accessed with a device and an internet connection. This ease of access by these applications allows employees to collaborate even if they are not in the same place.
With the increased popularity of work from home and flexible schedules, these applications ensure that employee absence in the workplace doesn’t impact work. Instead, using cloud applications increases employee productivity as employees find working with greater facilities easier.
Increases Data Sharing
Cloud computing platforms improve data sharing and data management between team members. Cloud applications allow easy data transfer between team members. Many cloud applications also allow data saving. Almost all cloud applications that assist in communication allow data sharing of all kinds of data, i.e., word documents, images, videos, gifs, pdf files, etc.
Cloud applications also allow data analysis in real-time. Big Data can be easily sorted, duplicated, analyzed, and fixed by cloud computing platforms. This analyzed data can also be shared among team members to keep all team members updated.
Brings Systems Together
Most cloud computing platforms can be easily integrated with existing systems. This feature enables employees to switch between cloud applications and existing software applications quickly and effectively.
Many cloud applications can also be seamlessly integrated with software applications. This feature further reduces the need and time for employees to switch between applications when working. Employees find it easy to complete their job, enhancing their productivity and motivation.
Integrated systems also increase employee knowledge of the possibilities of cloud computing and cloud applications.
Allows Outsourcing
Since employees don’t have to be present at the workplace to complete their work on cloud applications, the company can effectively outsource the work to achieve greater employee productivity. It allows companies to hire employees from any state in the United States or anywhere else. Through this, the potential employee pool expands significantly for companies.
Companies can hire freelancers, interns, and temporary workers as needed. They are not restricted to looking for employees where they are stationed or hiring full-time employees for small projects. With a greater potential pool of employees, it becomes easier for companies to manage employee productivity.
Companies are also enabled to achieve greater employee productivity while achieving greater profits. By dividing large projects into smaller projects and outsourcing those smaller projects, companies can achieve greater results with minimum effort. Companies can also hire candidates for special skills or tasks on a contract to achieve the desired work output without paying a full-time salary.
Promotes the Practice of “Bring Your Own Device”
“Bring Your Own Device” or BYOD is an increasingly popular practice in companies. This practice urges employees to bring their own devices on which they want to work. These devices can include laptops, tablets, and even smartphones.
Employees access cloud applications through these personal devices. Since employees use personal devices outside of work, they can be more used to operating these devices. This can help employees complete their work faster and more efficiently.
The BYOD practice further facilitates the practices of work from home and flexible schedules. Employees don’t stay tied to office desks all day. Instead, they are only required to stay updated on their work during work hours, no matter where they are.
Allows In-House IT Support
Cloud applications are easy to maintain. Their day-to-day updates, management, and maintenance can be easily handled in-house. Instead of outsourcing the IT support department, companies can hire a few in-house IT resources.
These employees can assist other employees in understanding cloud applications while also maintaining and updating them. This in-house IT team can further reduce the costs of running IT operations.
Moreover, the in-house IT support team members can be scheduled to be present simultaneously as other employees. These IT support employees can significantly increase the knowledge of other workers regarding cloud computing and cloud applications. Furthermore, the IT team members can resolve the issue right away without affecting employee productivity, even if things ever go wrong.
Small Disadvantaged Business
Small Disadvantaged Business (SDB) provides access to specialized skills and capabilities contributing to improved competitiveness and efficiency.
Conclusion to How Cloud Enhances Knowledge Worker Productivity
Last but not least, promoting a knowledge worker work culture greatly assists employees in working from home and being self-dependent. Self-dependence and confidence in their abilities greatly increase employee productivity.
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